You’ve hired a wedding planner, yay! So what does that mean for you, your to-do list, and your stress levels?
If you’ve ever wondered what’s in a planner’s toolkit (and what’s better handed off elsewhere), we’ve got you. While we truly want to help you feel calm, confident, and supported every step of the way, there are a few things that fall outside our scope, and it’s not because we don’t care. It’s because we care about your experience and your outcome.
Let’s dive into five things we love helping you with… and five things that are best managed by another professional or a well-meaning friend with a clipboard.
5 Things You Should Ask Your Wedding Planner To Do
1. Coordinate Your Vendor Team
From photographers and florists to that amazing acoustic duo you saw at the Inglewood Inn, your planner should coordinate everyone. We handle the communication, confirm the logistics, and make sure everyone knows where to be and when. You get to sip prosecco and feel like Beyoncé.
2. Build a Seamless Timeline
Want to know how long group photos usually take? Or when to do your first dance so it doesn't clash with dessert? That’s our jam. We’ll craft a flow that works for you, your guests, and your vendors. Because nothing should feel rushed (or drag on endlessly).
3. Give Honest, Helpful Guidance
Can you do mismatched chairs at the Manor? Should you give a speech before or after mains? We’ve been there, done that, and can gently guide you on what creates a smooth, joyful guest experience.
4. Help You Set (and Stick To) Priorities
Budget tug-of-war is real. We’re here to help you define what matters most, so you don’t blow 30% of your spend on Instagrammable napkins and forget about lighting or sound (which people will actually remember).
5. Handle the Behind-the-Scenes Details
From cueing your walk down the aisle to making sure Grandma has her gluten-free meal, we’re the backstage crew making sure everything runs like clockwork while you soak up every moment.
Pic by Story Studio
5 Things That Are Best Handled by Someone Else
We’ve been asked everything - from “can you pick up my dry cleaning?” to “can you dog-sit my pug during the vows?” And we get it! Wedding planning can be overwhelming. So here’s a quick list of common requests we’d love to help redirect to the right hands.
1. Booking Travel for Guests
We’re happy to suggest local accommodation or point you to a travel agent who knows the Adelaide Hills better than Google Maps. But booking flights, airport pickups, or your cousin’s hotel room? That’s outside our flight path.
2. Looking After Pets
We love them (seriously, send us photos). But on the day, your planner’s got a dozen moving pieces to manage. Pet-handling is best left to a dedicated pet attendant who can give them their own VIP treatment.
3. Jumping Behind the Bar (or Clearing Tables)
If your caterers don’t provide staff for setup, cleanup or drinks, we’ll help you find the right team. But we’re focused on coordinating - not collecting glasses or shaking espresso martinis (as fun as that sounds).
4. Navigating Family Tensions
We’re expert peacemakers when it comes to tricky seating plans or ceremony flow. But we’re not therapists, and it’s important that emotional challenges within families are handled with care, not crammed into your run sheet.
5. Running Last-Minute Errands
Need extra ice? Forgot zip ties? We’ve absolutely been known to dash to Bunnings or do a last-minute rescue run when something unexpected crops up. One of the perks of having a well-resourced team is that we can step in when it really matters.
That said, it’s not something to build into your plan from the outset. Think of it as your wedding day safety net, not part of the scheduled programming. If there are errands you already know will need doing, we’ll help assign those to the right people ahead of time so everything flows smoothly.
Pic by Eman Weddings for Travis & Benny
A Quick Note From Us
We’re your calm in the chaos, your sounding board, and your logistics-loving BFF - but we’re not superhuman. What we can do? Make your wedding feel effortless, organised and unforgettable (without ever making you feel like you’re doing it alone).
If you’re ever unsure whether something’s in our lane, just ask. If it’s not, we’ll always help you find someone who can take it on.
If you're dreaming of a beautifully run wedding where you can actually enjoy the day (and maybe even have time for a pre-ceremony mimosa), we’d love to help.
Fill out our contact form and tell us a little about your plans. We’ll be in touch to chat about how we can make it all happen, minus the stress.
